NEW DELHI, Sept 24: The Central Board of Secondary Education (CBSE) has issued fresh instructions to affiliated schools to ensure that students’ demographic details are accurately recorded across school registers, examination records and certificates.
The directions, issued on September 23, focus on preventing errors in details that appear on important academic documents, including the marksheet-cum-passing certificate issued after Class 10 and Class 12 examinations. The Board has asked schools to verify student information at several stages rather than waiting until after results are declared.
According to the CBSE, details must first be checked in school records such as admission forms, scholar registers and admission and withdrawal registers. Transfer certificates issued by schools should also contain accurate information.
The Board has placed particular emphasis on the registration process for Class 9 students. Schools are required to verify the demographic information entered during registration and obtain confirmation from parents. A correction window is subsequently provided to allow mistakes in the submitted data to be rectified.
CBSE has also instructed schools to download registration cards and provide them to students so that their information can be checked before it is carried forward into later stages of the examination process.
The verification process continues when schools prepare the List of Candidates, or LOC, for Class 10 board examinations. Before submitting the LOC, schools have to verify the information again and obtain confirmation from parents.
Another opportunity for corrections is available after the LOC is submitted. Before the examinations, students receive admit cards, and the Board requires confirmation from students, parents and school principals that the information mentioned on those documents is correct.
The CBSE has said that these repeated checks are intended to reduce the number of correction requests received after examination results are announced. Once results are declared, passing documents are prepared using the verified information available in the Board’s records.
The same procedure applies during Classes 11 and 12. Schools have therefore been asked to maintain consistency in student information throughout the academic record rather than treating corrections as an issue that can be resolved after a student has completed board examinations.
The Board said it continues to receive a large number of applications seeking changes to demographic details after results are declared. However, many such requests are incomplete or do not contain adequate documentary evidence, creating delays in processing.
Among the problems identified by CBSE are incomplete applications submitted by schools, missing records from students’ previous schools and documents that are unclear or not properly visible. The Board has also noted cases where documents contain multiple alterations and instances in which schools fail to respond when additional information is requested.
To address these problems, CBSE has issued four major directions to affiliated schools. Institutions must ensure that demographic details in their records are accurate, comply with the Board’s instructions during registration and LOC submission, obtain confirmation from parents and submit certified records from previous schools when seeking corrections.
The Board has warned that incomplete correction requests will be rejected. Schools have therefore been asked to carefully check applications before forwarding them to CBSE.
The new instructions also address situations in which students approach CBSE directly for corrections. According to the Board, some students have sent requests independently, issued legal notices or approached courts without first processing the matter through their schools.
CBSE has advised schools to guide students through the prescribed institutional process. The Board said schools are generally in a better position to provide the original admission and academic records required to establish the correct information.
Accurate demographic details are particularly important because errors can remain on multiple documents once information has been entered into examination records. A mismatch in a student’s name or other personal details can create difficulties when academic certificates are later used for higher education admissions, competitive examinations, employment or other official purposes.
The Board’s latest directions therefore place greater responsibility on schools to identify and correct errors before students reach the final stages of their secondary and senior secondary education.
The measures also underline the importance of parents and students checking registration cards, LOC information and admit cards when these documents are made available. Early verification can help identify discrepancies while the official correction windows remain open.
CBSE has asked all affiliated schools to comply strictly with the instructions. The Board’s focus is on ensuring that information is checked at each stage and that requests submitted after results are supported by complete and verifiable records.