JAMMU, Mar 7: The Jammu and Kashmir government has issued a circular instructing all Drawing and Disbursing Officers (DDOs) to ensure strict adherence to rules while processing payments for work contracts. Officials are required to verify the proper submission of invoices for materials and services used during project execution.
The Finance Department highlighted that contractors sometimes procure materials or consumables that do not align with the Bill of Quantities (BOQ) or lack proper documentation, potentially violating statutory provisions and causing revenue losses.
To maintain financial discipline, DDOs must obtain valid tax invoices, verify that procured goods and services meet approved contract specifications, and ensure GST compliance. Invoices should clearly mention GSTIN, invoice number, date, item description, taxable value, and tax amount.
Verified copies of invoices must be retained with the contractor’s bills for audit purposes. No payment will be released unless all documentation requirements are fully satisfied, the circular emphasized.